This is a Pre-Solicitation notice for the Department of Veterans Affairs, Network Contracting Office 23, for the procurement of a 6 well-hot server table supply at the Black Hills VA Health Care System located in Fort Meade, SD. This acquisition will be a Total Small Business Set-aside. The NAICS code for this procurement is 333241 Food Product Machinery Manufacturing with a size standard of 500 employees. The Product Service Code for this procurement is 7320 Kitchen Equipment and Appliances. Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package. Any amendments issued to this solicitation will ONLY be available on this site. Offerors are advised that they are responsible for obtaining all amendments. All questions must be submitted in writing to the Contracting Specialist at
[email protected]. No telephone inquiries will be accepted. This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any quotes or proposal preparation costs. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. All interested parties must be registered in System for Award Management (SAM) to be eligible for award. Registration information can be found at www.sam.gov. STATEMENT OF WORK Hot Server Table Location: Fort Meade, SD VA Medical Center General Conditions and Statement of Work Service Line: NFS Introduction The Fort Meade, SD VA Medical Center has a requirement to purchase a Hot Server Table with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a brand name or equal requirement. See FAR Clause 52.211-6- Brand Name or Equal (Aug 1999) for additional information. See attachment for salient characteristics. Item(s) are to be delivered to the location specified in section 2.4.1. Table 1 Package Items Summary Item Number Nomenclature Quantity 6 well hot server table; BHFS-M-6; OS-6; 6DWS-6 -or- Equivalent specifications Hot Server Table with single over shelf and 6 drop work shelf 1 Salient Characteristics: Six Well Server Table with single over shelf and 6 drop work shelf; Burlodge Brand BHFS-M-6; OS-6; 6DWS-6 or equivalent: Stainless steel, mobile 6 well server able to operate on dry or moist heat Solid base with full length reinforcing channels; lower base is open on operator side for storage Individual drains on each well, individual drains connected to a common manifold and spigot 1220 pan size standard with optional adapters for fractional sized pans Recessed push handle and end panels to ensure protection Each well is individual controlled by variable heat (4), 6 swivel, non-marking casters with 2 side breaks Electrical: 208V/3PH/20A NEMA L15-20R (5400 W total), 900 W per well, power supply cord with (3) prong end cap No larger than 31.5 (D), 96.125 (L) to fit current B-lean tray line system Hot Server table to fit current trays, Burlodge, Model No BLS00.000.01 BLS trays. General Conditions Site Address 2.1.1. The address of the Fort Meade, SD VA Medical Center is listed below: Fort Meade VA Medical Center ATTN: Hospital kitchen 113 Comanche Road Fort Meade, SD 57741 Schedule and Order Management The awardees actual delivery dates will be confirmed by VA upon award. Post-award the vendor will coordinate delivery prior to beginning any work (see section 2.4). Once the date has been confirmed, modifications to the schedule are subject to written approval by the VA POC. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification. Delivery and Receiving Delivery Requirements: Delivery within 30 days after contract award Delivery to VA BHHCS- Fort Meade Campus Shipping charges included in the price of the item Equipment Implementation Training 1 year Defective Parts Warranty 1 Year Labor Warranty 2.4.1. Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided by the VA POC post-award. Delivery must be coordinated with VA NFS POC Ashley Horning (Office): 605-720-7396 to any attempts at delivery. Any item that has not been coordinated will be turned away and any additional charged will be the responsibility of the sender/transportation company. Vendor responsible for conducting a site visit to verify logistics and loading dock access/egress. FORT MEADE VA MEDICAL CENTER ATTN: HOSPITAL KITCHEN, BUILDING 146, ROOM 106 113 COMANCHE ROAD FORT MEADE, SD 57741 2.4.2 Delivery and freight on board (FOB) Destination. 2.4.3 The vendor is required to define the need for a staging area to accommodate item delivery if needed. Post-award, this information will be confirmed with the vendor. 2.4.4 The delivery of items identified in this document shall take place during normal business hours which are defined as: 0730 to 1630 MST, Monday through Friday, and excluding Federal Holidays. 2.4.5 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials. 2.4.6 Labeling of delivered items shall include the awarded contract number and VA purchase order number for identification and reference upon receipt of delivery. 2.4.7 Delivery and Installation include: Offloading the equipment from the truck, moving the equipment to the correct delivery location in the space, uncrating or unboxing the equipment and removing all trash, setting up the equipment according to the manufacturers specification and testing the equipment to verify that it is operational. Equipment installation paperwork & warranty information must be handed to the approved government contact onsite. Clean Up and Disposal The facility will dispose of any packaging debris. Deliverables The vendor shall provide a site visit per facility requirements. The vendor shall provide a completed VA Form 6550 with submittal documents for any and all item(s) that may connect to the VA network and medical devices that store sensitive patient information. Standard Warranty The products shall be covered by vendor s standard warranty terms and provisions. Vendors provide their standard warranty information in their be noted however that the warranty coverage shall be no less than 1 YEAR per VA policy. The warranty period set forth therein shall be for one year following the installation of hot server table at VABHHCS Fort Meade. The vendor shall extend such warranty directly to the customer as if such customer had purchased the Products directly from the vendor. The vendor shall warrant the products against defects in material and workmanship under normal use and service, repair or replace at vendor s cost any defective Product (or issue a credit or refund, as the case may be, based on the purchase price paid therefor); and The vendor shall pay (or refund the amount of) all freight and shipping charges for any defective Products returned under this paragraph.