Description
DESCRIPTION The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified Hand Drills, Foot Care product line as a candidate for a VA-wide (otherwise referred to as national ) single Requirements contract award. The Department of Veterans Affairs (DVA) Office of Procurement, Acquisition and Logistics (OPAL) Strategic Acquisition Center (SAC) on behalf of VHA is issuing this Request for Information (RFI) in accordance with the FAR 10.001to determine the availability and technical capabilities of qualified sources. The period of performance will consist of a base of 12-months with four 12-month option periods from the date of award. The SAC in conjunction with VHA is seeking a qualified source to manufacture Hand Drills, Foot Care on an agency wide basis. VA intends to award a Brand Name or Equal (BNOE) single award Requirements contract for this requirement IAW with FAR 16.503. Vendors will be required to deliver Hand Drills, Foot Care to VA medical centers and facilities throughout the United States. The anticipated period of performance is for one (1) 12-month base period with four (4) 12-month option periods from the date of award. However, the Government's decision as to whether or not to continue with the contract, upon annual review, will be based upon successful performance during each previous year and continued need. The Contractor must demonstrate the ability to meet all requirements for the solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113 Surgical Appliance and Supplies Manufacturing and the associated size standard is 800 employees. The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or proposal. You may access the SAM website at Home | SAM.gov. All offerors must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB offerors must be verified in the Small Business Administration (SBA) database at Veteran Small Business Certification (VetCert) database at: Veteran Small Business Certification (sba.gov) at the time of proposal submission. This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This Sources Sought Notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to their current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. 2.0 SCOPE The Veterans Health Administration (VHA) Non-Expendable Equipment National Program has identified the Hand Drills, Foot Care product line as a candidate for a VA-wide (otherwise referred to as national ) contract. Hand Drills, Foot Care are handheld instruments designed to hold and provide rotatory movement (i.e., torque) to integral or detachable burs that are used for foot care. Foot care hand drills consist of high-speed powered (e.g., electric) instruments that typically include a control unit and an attached handpiece with a chuck and work with detachable components such as burs and polishing devices. Foot care hand drills are intended primarily for debriding callous and other hard tissue and also for shaping the toenails during therapeutic or cosmetic procedures; some dedicated burs also permit use under the nails. Foot care hand drills are not usually intended for nail care; they frequently include irrigation and/or vacuum suction capabilities. The following Contract Line Items are being considered: Contract Line Items Manufacturer Part Number Description 0001 Medicool VACFILE-CL Pro Vac File® Classic for Podiatry 0002 Medicool YVFC-00 Pro Vac File® Classic Hand Piece with Hose Only for Podiatry 0003 Medicool VACFILE Pro Vac File® for Podiatry 0004 Medicool YVF-00 Pro Vac File® Replacement Hand Piece with Hose Only for Podiatry 0005 Medicool FILESTRM-1-P File Stream System for Podiatry 0006 Medicool YFST-00 File Stream Replacement Hand Piece with Hose Only for Podiatry 0007 Medicool FILESPRY-1-P-1 File Spray 0008 Medicool FILESTR-F1 Variable Speed Foot Control The Department of Veterans Affairs (VA) is seeking vendors who can provide Medicool ® Hand Drills, Foot Care or equal as listed above which meet all the following salient characteristics. Vendors may quote any product solution or configuration so long as they meet the salient characteristics. Products quoted in the technical volume must be captured on the Vendor s pricing volume (Attachment A, Price Cost Schedule) of the solicitation. Vendors may quote any additional ancillary products which they deem to be essential to the functionality of the proposed solution; these items must be captured in the Vendor s pricing volume with a quantity of zero. Vendors shall provide descriptive literature which will be used to thoroughly evaluate each proposal to determine the extent to which it meets the Salient Characteristics (SCs) listed in the Combined Synopsis/Solicitation Notice. Vendors are required to complete the highlighted area on the SCs Chart located on the Combined Synopsis/Solicitation document listing the location where compliance to the SCs can be found. The chart must be included with the vendor s submission. Offers which do not include this complete chart will not be considered for award. CLIN s 0001, 0003, 0005, 0007 apply to the following SC s SC # SALIENT CHARACTERISTICS SC Literature Map SC 1 Drill Speed (rpm) 30,000 or greater Medicool Page 2, 4, 6, 8 Podotronic Page 1-2 SC 2 Has Variable Speed Control Page 2, 4, 6, 8 Page 1-2 CLIN s 0001, 0003, 0005, apply to the following SC s SC # SALIENT CHARACTERISTICS SC Literature Map SC 3 Has foot control capability Medicool Page 4, 10 Podotronic Page 3 SC 4 Utilizes filter Page 2, 4, 6 Page 1 SC 5 Integrated Vacuum Page 2, 4, 6 Page 1 SC 6 Able to utilize 3/32 (2.35mm) burs Page 2, 4, 6 Page 1 CLIN 0007 applies to the following SC s SC # SALIENT CHARACTERISTICS SC Literature Map SC 7 Brushless motor Medicool Page 8 Podotronic Page 2 SC 8 Integrated spray handpiece Page 8 Page 2 SC 9 Integrated water reservoir Page 8 Page 2 Evaluation Sub-factors Design Design features and functions of the offered device will be evaluated. Areas include but are not limited to the following: Lightweight handpiece Built-in Burr Holder Hand piece lights Performance The Device will be evaluated for its ability to perform its intended function. Areas include but are not limited to: Motor Operation Forward/Reverse Safety The device will be assessed for patient safety features, including, but not limited to, the following areas: Level of filtration HEPA preferred Quality/Construction/Training Warranty Service Maintenance For each product (brand name and part number), the response must include descriptive literature demonstrating the product meets or exceeds the SCs specified above. The Government's intent is to include all ancillary items to ensure the equipment can function as designed by the Original Equipment Manufacturer (OEM) and as clinically required. Vendors are encouraged to provide any product solution or configuration so long as they meet the SCs. Additionally, responses can include any additional product that may be beneficial. These items must be clearly identified by brand name and part number. Responses to this Sources Sought Notice shall include the following: Does vendor offer an annual service plan, Yes or No? If Yes: What does the plan cover? Does plan cover software updates only? Does the plan cover parts repair or replacement only? Does the plan cover both software and parts? If applicable, vendors are requested to provide documentation that shows information on their service plan. Is the service provided by the OEM or a subcontractor? Full name and address of company SAM Unique Entity Identifier (UEI) / CAGE Code Business Size Manufacturer or Distributor If the distributor, provide manufacturer s full name, business size and address. Country of Origin designation for all products. Ability to provide uninterrupted supply of products on a national scale. Technical Literature that clearly shows product(s) meet the identified salient characteristics and page numbers where each salient characteristic is met. Any additional product solution or configuration that would be beneficial to the clinical functionality of the product line identified. Authorized Distributor Letter Certified by OEM with a current date. Although not required, vendors responding to this Sources Sought may also submit a Capabilities Statement. Contractors submitting capability statements in response to this RFI must specifically address the questions outlined above. Generic capability statements that do not directly pertain to this RFI will not be considered. Additionally, links requesting capability statements or further information will not be accessed. All responses must be submitted as an actual file attachment.