This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Responses to this sources sought notice must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential businesses interested and capable of providing the services described below. VA Greater Los Angeles Healthcare System located at 11301 Wilshire Blvd, Los Angeles, CA 90073 is seeking a contractor to provide boiler plant tuning, testing and preventive maintenance for boilers, continuous emission monitoring system (CEMS), and auxiliary equipment to ensure SCAQMD regulatory and VACO Directive 1810 compliance in accordance with the statement of work below. STATEMENT OF WORK GENERAL INFORMATION: SERVICE REQUIREMENT: The Contractor shall provide all necessary labor, materials, supplies, parts, tools, equipment, travel, transportation expenses and other related costs to perform boiler plant tuning, testing and preventive maintenance for boilers and auxiliary equipment to ensure SCAQMD regulatory and VACO Directive 1810 compliance located at the Greater Los Angeles VA Healthcare System. PLACE OF PERFORMANCE: VA Greater Los Angeles Healthcare System (VAGLAHS) 11301 Wilshire Blvd. Bldg. 295 Los Angeles, CA 90073 BACKGROUND The boiler plant consists of three 45,000 steam lbs/hr water tube boilers equipped with anhydrous ammonia SCR systems and associated auxiliary equipment. The system includes a CEMS with DAS and toxic gas alarm systems. This equipment and systems need to be tuned, calibrated, tested, and maintained to ensure safe, reliable and efficient operation to comply with SCAQMD and VACO directive requirements. PERFORMANCE SCHEDULE: Boiler combustion tuning is performed quarterly. Boiler emission testing is performed quarterly and annually. Boiler Plant PM is done annually. Boiler Plant Safety Device Testing is performed semi-annually and annually. Boiler CEMS are inspected and calibrated daily. CGA and RATA are performed quarterly. Source test is performed annually. CONTRACT TYPE Firm fixed price. GENERAL REQUIREMENTS: CONTRACTOR REQUIREMENTS: Contractor is responsible for all manpower, equipment and materials Contractor is responsible for all confined space and hot work permits Contractor is responsible for all hazardous and non-hazardous waste disposal Contractor is responsible for all SCAQMD required inspection, testing and reporting requirements Any failure of any system or equipment covered in this contract must be corrected by the contractor within 24 hours notice by the COR or designee unless otherwise noted CONTRACTOR QUALIFICATIONS Contractor shall possess a valid CA C4 boiler license Contractor shall possess knowledge of SCAQMD regulatory rules and permit requirements Contractor shall possess knowledge of VACO Directive 1810 and Boiler Plant Safety Device Testing Manual Contractor must be Horiba Factory-Certified in operation and maintenance of Horiba Analyzers Contractor must have programming knowledge of PLCs, touch screens and DAS. BOILER COMBUSTION TUNING AND TESTING REQUIREMENTS All boiler combustion tuning shall be performed in accordance with SCAQMD regulatory compliance All boiler combustion tuning shall be from light off to high fire and all points in between on natural gas and fuel oil with air and steam atomization. Both natural gas and propane pilots. All boiler combustion testing shall be performed by independent, non-biased; 3rd party SCAQMD certified sub-contractor Contractor shall accompany and assist 3rd party SCAQMD tester during all testing Any failed or rejected SCAQMD required testing shall be repeated by the contractor at no additional cost to the government. The contractor shall correct any combustion failure of the boiler to operate within SCAQMD permit conditions within 24 hours notice of the COR or designee at no additional cost to the government Contractor shall supply all O2 calibration gas and perform bottle change outs. (No O2 bottle handling is to be performed by VA personnel) Contractor shall service/clean/adjust and replace O2 regulator and air pressure regulator as needed SELECTIVE CATALYTIC REDUCTION SYSTEM REQUIREMENTS Each boiler has an SCR system that is required to be tuned in conjunction with all boiler tuning and SCAQMD testing to ensure SCAQMD compliance. Contractor shall supply all Ammonia and perform bottle change outs No Ammonia handling is to be performed by VA personnel Contractor shall service/clean/adjust and replace Ammonia regulators as needed Log inventory of all Ammonia usage and file with SCAQMD CEMS PREVENTIVE MAINTENANCE, CALIBRATION, INSPECTION AND TESTING REQUIREMENTS All PM, calibration, inspection and testing shall be performed in accordance with SCAQMD regulatory compliance Any failed or rejected SCAQMD required testing shall be repeated by the contractor at no additional cost to the government Any failed calibration or system failure must be corrected by the contractor within 24 hours notice of the COR or designee at no additional cost to the government Contractor shall supply all gases and perform bottle change outs. (No bottle handling is to be performed by VA personnel) Contractor is responsible for ensuring proper operation of DAS and printer and providing all ink/toner cartridges Any failure of the DAS must be corrected by the contractor within 24 hours notice of the COR or designee at no additional cost to the government Contractor is responsible for all SCAQMD reporting and filing requirements All CEMS testing shall be performed by independent, non-biased; 3rd party SCAQMD certified sub-contractor Contractor shall accompany and assist 3rd party SCAQMD tester during all testing BOILER PLANT SAFETY DEVICE TESTING REQUIREMENTS All safety device testing shall be performed in accordance with VACO Directive 1810 and VHA Boiler Plant Safety Device Testing Manual Contractor must ensure safety device is in correct place. Contractor must ensure safety device set point is correct. Contractor must ensure safety device activates at the correct set point. Contractor must ensure safety devices produce the required effect. Contractor is responsible for all test gases required. BOILER PLANT PREVENTIVE MAINTENANCE AND INSPECTION REQUIREMENTS Boiler inspector shall be a third party, not employed or affiliated with the contractor, sub-contractor or Veterans Administration. BOILER INSPECTOR QUALIFICATIONS At least one or a combination of 2.8.2, 2.8.3 or 2.8.4. The Boiler Inspector shall have a valid Commission from the National Board of Boiler and Pressure Vessel Inspectors. A Boiler Inspector who is regularly employed as a boiler inspector by a jurisdiction that has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement and has a representative serving as a member of the ASME Conference Committee. A Boiler Inspector who is regularly employed by an insurance company that has been licensed or registered by the appropriate authority of a state of the United States to write boiler and pressure vessel insurance. CALIBRATION LAB QUALIFICATIONS FOR THE MAIN STEAM GAUGE ANSI-ASQ National Accreditation Board (ANAB) ISO/IEC 17025:2005, ANSI/NCSL Z540-1-1994 while demonstrating technical competence in the field of calibration. CALIBRATION LAB REQUIREMENTS FOR THE BOILER AMMONIA MASS FLOW CONTROLLER AND GAS FLOW METER International Accreditation Service (IAS) ISO/IEC standard 17025:2005. SCOPE OF WORK BOILER COMBUSTION TUNING AND SCAQMD TESTING Replace boiler SCR fan inlet filter prior to quarterly tuning. Calibrate boiler O2 trim analyzer (Yokogawa-ZR402G-AC14SARU-ZR22G) zero to span prior to quarterly tuning. Check for proper operation and adjust as necessary fuel oil back pressure valves and natural gas pressure regulating valves. Perform all necessary adjustments to achieve SCAQMD compliance and continuous safe operation of boiler. Perform all required SCAQMD combustion testing and reporting. BOILER SAFETY DEVICE TESTING Determine safety device set point and normal operating range and adjust as necessary, affix parameter label prior to test. Contractor shall perform Safety Device Testing on Boilers. Contractor shall perform Safety Device Testing on DA Tank. Contractor shall perform Safety Device Testing on Condensate Tank. Contractor shall perform Safety Device Testing on Other Plant Safety Devices. Contractor shall affix calibration and test stickers to each device upon conclusion of tests. BOILER SAFETY DEVICES TO BE TESTED Check gas vent valves for leaks (main and pilot, natural gas and propane). High gas pressure cutout. Low gas pressure cutout. Safety Shutoff Valves proof of closure (gas). Leak test safety shutoff valves (gas). High oil pressure cutout. Low oil pressure cutout. Low atomizing pressure cutout. Oil burner position switch. Safety Shutoff Valves proof of closure (oil). Leak test safety shutoff valves (oil). Oil pump liquid relief valves (2). Low pilot pressure cutout (gas/propane). Adjust propane and natural gas pilot flame. High steam pressure cutout. Auxiliary high steam pressure cutout. Steam safety valves. High water alarm. Low water alarm. Low water cutout. Low water cutout shunt switch. Auxiliary low water cutout. Auxiliary low water cutout shunt switch. Forced draft fan motor interlock. Forced draft fan purge position switches (high/low). FGR fan purge position switches (high/low). FGR and FD fan current sensors. Purge air flow switch. Time for pre purge. Time for post purge. Igniter timing. Combustion air flow switch. Main flame failure time to close valves. Igniter flame failure time to close valves. Flame scanner. Flame scanner not sensing ignition spark. Low O2 alarm and cutout. Low instrument air pressure cutout. Economizer liquid relief valve. Calibrate draft gauges (4). *Indicates combination switch/gauge. Gauges are to be zeroed and calibrated prior to test. Purge moisture from lines and ensure no blockages before and after test. **To be performed prior to relevant test. DEAERATOR SAFETY DEVICES TO BE TESTED High and low water level alarms. Overflow alarm and valve. Safety valve. Safety valve following PRV. CONDENSATE TANK SAFETY DEVICES TO BE TESTED High and low water level alarms. OTHER PLANT SAFETY DEVICES TO BE TESTED Toxic Gas System (Methane/LEL and CO) MSA Gasgard G (8 sensors 2 strobes). Ammonia Detection System MSA Gasgard XL (4 sensors, 2 strobes). Emergency Fuel Shutdown System Automation Direct/Allen Bradley (5 stations). Main Gas Pressure Alarm (Dwyer). Condensate Pressure Alarm (Dwyer). Incoming Water Pressure Alarms (Dwyer 2). Main Feed Pressure Alarms (Dwyer). Plant Air Pressure Alarm (Dwyer). Main Steam Header Pressure Alarm (Honeywell). BOILER PREVENTIVE MAINTENANCE Hydrostatically test boiler and economizer prior to performing maintenance. Perform OSHA approved lock out/tag out of boiler and confined space entry. Open all steam drum and water drum access doors. Clean drums of debris and clean all gasket surfaces. Clean internal feed pipe, surface and bottom blow pipe orifices and openings. Remove and clean water column plugs. Remove and clean level alarm probes. Remove and clean low water cut out float assembly. Replace ½ schedule 80 nipples for main steam pressure gauge, high steam pressure trip and auxiliary high steam pressure trip. Remove and disassemble water column gauge glass assembly, clean all surfaces, replace glass and gaskets, reassemble, and reinstall. Center of glass (number 6 on scale) must line up with center plug of water column. Repack water column gauge glass quick close valves and adjust for proper operation. Open firebox doors and stack access door and clean all gasket surfaces. Clean all debris from fire box, air casing and stack. Remove fireside furnace pressure plugs (2) and ensure clear air flow. Clean all burner (Faber VP-23.5) orifices. Clean and lubricate burner air registers. Remove and clean ignition electrode and set gap to manufacturer specs. Remove and clean flame scanner (Honeywell C7012). Remove and clean drum level and drum pressure transmitters screens and ensure lines are free of obstructions. Replace control air filters. Replace FGR fan belts and align fan/motor pullies. Clean FD Fan registers and screens. Replace SCR catalyst block gaskets. Provide third party inspection services of internal and external components. BOILER INSPECTION The Contractor shall accompany/assist boiler inspector. Review the boiler history including operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, NB registration number, and history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks. Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes. Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets. Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets. Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation. Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, and carbon deposits Examine all stays and stayed plates. Inspect gas-side baffles. Inspect internal drum surfaces and steam separating internals. Inspect tubes, tube ends, and tube alignment. Check for sagging tubes. Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions Inspect seating surfaces of manways and handholes. Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls, and floor. Verify proper alignment of burner assembly. Inspect furnace for evidence of flame impingement. Test operation of water level gauge glass. Perform mechanical and electrical inspection of disassembled low water cutouts. Inspect safety valve installations and verify that the valves have proper capacity and set pressure and that valves, drains, and vents are properly installed. Verify that valve locking seals are not broken. Inspect piping to the water column, low water cutoffs and alarms, gauge glass. Verify that interior of piping is clear of obstructions. Upon completion of boiler inspection, the Contractor shall restore all the above components to normal operation. BOILER PROCESS CONTROLS TESTING AND CALIBRATION Test, calibrate and adjust to ensure proper operation from zero to span and ensure all devices are cleaned and free of obstructions. Control air pressure regulator. Drum Level Transmitter: Yokogawa EJA110E. Drum Pressure Transmitter: Yokogawa EJA530A. Economizer Flue Gas Inlet and Outlet Temperature Transmitters: Honeywell STT -25M. Economizer Feedwater Inlet and Outlet Temperature Transmitters: Honeywell STT -25M. SCR Flue Gas Outlet Temperature Transmitter: Rosemount 3144P Fuel oil flow meters Great Plains Industries. Natural Gas Firing Rate Control Valve and Positioner: HYTORK-SS Pneumatic Valve/ ABB TZID-C Positioner and feedback position transmitter. Oil Firing Rate Control Valve and Positioner: Warren Pneumatic Valve/ ABB TZID-C Positioner and feedback position transmitter. SCR Ammonia Mass Flow Controller (Must be removed and delivered to third party calibration lab and reinstalled). Provide copy of calibration certificate. Boiler Main Steam Pressure Gauge (Must be removed and delivered to third party calibration lab and reinstalled). Provide copy of calibration certificate. Natural Gas Flow Meter (Must be removed and delivered to third party calibration lab and reinstalled). Provide copy of calibration certificate. Draft Fan Air Damper Actuator and Positioner: Type-K Pneumatic Damper / Type-K positioner and feedback position transmitter. FGR Fan Air Damper Actuator and Positioner: HYTORK-SS Pneumatic Valve/ ABB TZID-C Positioner and position feedback transmitter. Feedwater Level Control Valve and Positioner: HYTORK-SS Pneumatic Valve & Air Torque PT300U / VRC VE900 Positioner. Fuel oil pressure control transmitter Ashcroft NPIN4DLS02. At the completion of boiler cleaning, inspection and control element calibration; restore all equipment to normal operation and fire boiler to normal operating pressure and make necessary adjustments to work performed and verify proper operation with no leaks or defects then perform the following safety device testing. High/Low Water Alarm: Warrick relays and probes. Low Water Cutout and Auxiliary Low Water Cutoff: McDonald Miller 163 and Warrick relay probes. High Steam Pressure Cutoff and Auxiliary High Steam Pressure Cutoff: Dwyer Capsu-Photohelic 432300SB. Flame Failure: Honeywell C7012. CEMS PREVENTIVE MAINTENANCE, CALIBRATION, INSPECTION AND TESTING Perform daily inspection of CEMS calibrations on paperless chart recorder, PLC and DAS. If any failure/exceedance occurs, perform manual calibrations and/or any repairs necessary to comply with SCAQMD regulatory compliance. Calibration to include daily monitoring and adjustments of calibration gas pressures and flows. Inspect and clean primary filter packings, O-rings, condensate drains, sample coolers, pumps, filters, diaphragms and sample lines daily. Inspect and clean secondary filters weekly. Clean all CEMS cabinet components (including air conditioner air filter). DEAERATOR AND CONDENSATE TANK INSPECTION AND CLEANING Perform OSHA approved lock out/tag out and confined space entry of Deaerator and Condensate Tanks. Remove all manways. Perform visual inspection with Plant Operations Supervisor or designee. Clean tanks of debris and clean all gasket surfaces. Replace all sight glasses and gaskets. Replace all level control and alarm sensor electrodes (Warrick). Replace remote level indicator electrodes and gaskets (Clark Reliance-10) and clean/ensure no obstructions. Clean DA steam pressure control and tanks level/temperature transmitters and sensing lines and ensure no obstructions. Clean sulfite injection quill and ensure no obstructions. Replace control air filter (Norgren). Replace vacuum breaker on Deaerator. DEAERATOR AND CONDENSATE TANK PROCESS CONTROLS TESTING AND CALIBRATION Test, calibrate and adjust to ensure proper operation from zero to span and ensure all devices are cleaned and free of obstructions. Level control transmitters (2) Yokogawa EJA110A. Temperature transmitters (2) Yokogawa YTA110. Steam pressure transmitters (2) Omega Engineering PX76. Level control valves and positioners (4) HYTORK-SS Pneumatic Valve/ BLX. Deaerator overflow valve and positioner HYTORK-SS Pneumatic Valve/ BLX. Steam pressure control valve and positioner Warren Controls. At the completion of deaerator and condensate tank cleaning, inspection and control element calibration; restore to normal operating conditions and make necessary adjustments to work performed and verify proper operation with no leaks or defects then perform the following safety device testing. High- and low-level alarms. Deaerator overflow alarm and valve operation. OTHER PLANT DEVICE CALIBRATION Test, calibrate and adjust to ensure proper operation from zero to span and ensure all devices are cleaned and free of obstructions. Main steam header pressure Honeywell ST3000. Main Gas Pressure (Dwyer). Condensate Pressure and flow (Dwyer/Onicon). Incoming Soft Water Pressure and flow (Dwyer/Onicon). Incoming City Water Pressure and flow (Dwyer/Onicon). Main Feed Pressure (Dwyer). Plant Air Pressure (Dwyer). Main Steam Header Pressure (Dwyer). OTHER PLANT MAINTENANCE Clean the boiler plant drainage trenches and sump pits. Remove all debris and clean strainers on sump pumps. Replace float switches on sump pumps (high temp) and ensure proper operation. Perform corrective actions for any failure of any system or equipment covered in this contract within 24 hours notice by the COR or designee (emergency repairs/services). REPORTING REQUIREMENTS Provide an electronic (PDF or Word) report of all work performed and all tuning, calibrations, inspections and testing performed to the COR or designee within 30 days of completion. Provide hard copies of boiler inspection reports, calibration certificates and all SCAQMD testing within 30 days of completion. Hard copies of all CEMS PM, tests, inspections, calibrations and reporting are to be kept in Bldg. 295 CEMS cabinet and sent to SCAQMD as required. Facility Program Point of Contact (PPOC): Name: Address:11301 Wilshire Blvd. Los Angeles, CA 90073 Phone: Email: EQUIPMENT SCHEDULE BOILERS Babcock and Wilcox Water Tube D type FM-2788 Boilers (3). The SCR system utilizes 50# anhydrous ammonia bottles (3) with a MKS mass flow controller and a COEN combustion control system. DEARATOR Crane Water T54S jet tray and tank. CONDENSATE TANK Downey Welding and Manufacturing Co. CEMS There are three separate CEMS units (one for each boiler) that share one supply calibration gas station for Nox, CO, O2 and Zero Nitrogen each with their own regulators, gages and flow meters. Each CEMS consists of a Horiba O2, CO and Nox analyzer and sample flow conditioner with an Automation Direct PLC and C-More touchscreen calibration system and Yokogawa paperless chart recorder. Each CEMS contains a sample line heater, peristaltic pump and Ammonia scrubber. The CEMS is connected to a DAS. Three (3) Horiba boiler (CEMS) model CLA-510NOx Analyzer, MPA-510 O2 Analyzer, VIA-510 CO Analyzer and ESC-510 Sample Conditioner. Automation Direct PLC, C-More touch screen, Yokogawa paperless chart recorder, DAS, sample lines and sample line heaters, peristaltic pumps, Ammonia scrubbers, gages, thermometers, tubing and all other parts of the CEMS unit. PERIOD OF PERFORMANCE Base Year, followed by three one-year option periods. Estimated Period of Performance: 05/01/2026 04/30/2030 HOURS OF OPERATION PM work is to be performed in the summer months (July-October) when the equipment can be shut down. Only one boiler may be down at any time. Physical entry into the Deaerator and condensate tanks can only be performed during a plant shutdown/s that will occur after hours (6:00PM-4:00AM PST) on a Saturday/s, time is to be determined. Generally normal working hours (M-F, 8:00AM-4:00PM PST). Weekends, holidays and after-hours work may be necessary as boiler plant is online 24/7/365. Hours/days may be adjusted to accommodate third party testers and inspectors or operational needs of the facility subject to the prior approval of the COR or designee. Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. National Holiday Schedule: New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 GLOSSARY CEMS-Continuous Emission Monitoring System DAS-Data Acquisition System PLC-Programmable Logic Control/Controller QA/QC-Quality Assurance/Quality Control SCAQMD-South Coast Air Quality Management District RATA Relative Accuracy Test Audit CGA Calibration Gas Audit PM Preventive Maintenance COR Contracting Officers Representative End of Statement of Work If you are interested and are capable of providing the required service(s) please provide the following information. (1) Company Name, Address, Point of Contact (2) Size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (3) Is your company considered small under the NAICS code 517112? (4) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract type and number. (5) If you are an FSS GSA/NAC or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (6) Please provide general pricing for your products/solutions for market research purposes. (7) Please submit a capability statement that addresses qualifications and verifies ability to perform work described above. The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought announcement. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service-Disabled Veteran Owned Small Businesses. However, if there are insufficient Service-Disabled Veteran Owned Small Business responses, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238220 (Size Standards $19.0M). Responses to this notice shall be submitted via email to Contract Specialist, Jennell Christofaro @
[email protected]. Telephone responses will not be accepted. Responses must be received no later than 17 February 2026 14:00 PM PST. After review of the responses to this sources sought announcement, a solicitation may be published on the FedBizOpps or GSA eBuy websites. Responses to this sources sought announcement will not be considered adequate responses to the solicitation. All interested offerors must respond to the solicitation in addition to responding to this sources sought announcement. Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at www.vip.vetbiz.gov